Essential HR Recruitment Metrics

5 Essential HR Recruitment Metrics to Track Success

In today’s competitive job market, it’s crucial for HR professionals to be data-driven and leverage recruitment metrics to make informed decisions. By keeping track of these metrics, you can optimise your recruitment process and make better choices to attract top talent. This article will discuss the five essential HR recruitment metrics that will help you track the success of your hiring efforts.

Why Recruitment Metrics Matter

Importance of data-driven decision-making

Data-driven decision-making allows organisations to identify trends, patterns, and opportunities in their recruitment processes. Using metrics, HR professionals can pinpoint areas of improvement and implement changes to enhance overall efficiency. Ultimately, this leads to a more effective recruitment strategy, higher quality candidates, and a more productive workforce.

Ensuring effective recruitment processes

Recruitment metrics provide insights into how well your recruitment processes are working. By identifying areas where your processes are falling short, you can make adjustments to improve the candidate experience, reduce time-to-fill, and ultimately, secure the best talent for your organisation.

The 5 Must-Know HR Recruitment Metrics


Time-to-Fill refers to the average number of days it takes to fill an open position, from the day the job is posted until the day the candidate accepts the offer.


To calculate time-to-fill, add up the number of days it took to fill each open position during a specific time period and divide it by the total number of positions filled.


Comparing your time-to-fill to industry benchmarks can help you determine how your recruitment process compares to your competitors. If your time-to-fill is significantly higher, it may indicate that your recruitment strategies need improvement.

Internal vs. External Time-to-Fill

It’s important to distinguish between internal and external time-to-fill. Internal time-to-fill refers to the time it takes to fill a position with an existing employee, while external time-to-fill pertains to hiring someone outside the organisation. By tracking these metrics separately, you can gain insights into the effectiveness of your internal mobility programs and external recruiting efforts.

Reducing Time-to-Fill

To reduce time-to-fill, consider implementing the following strategies:

  • Enhance job descriptions to attract more qualified candidates.
  • Use technology, such as applicant tracking systems (ATS), to streamline the recruitment process.
  • Develop a talent pipeline to fill positions more quickly when they become available.

Quality of Hire

Quality of Hire is a measure of the value a new employee brings to an organisation. It’s a crucial metric to track, as it can help you determine the effectiveness of your recruitment process.

Components of quality of hire

Quality of hire includes factors such as job performance, cultural fit, and employee retention.

Measuring success

To measure quality of hire, organisations can use performance reviews, feedback from managers, and turnover rates among new hires. By analysing this data, you can identify trends and adjust your recruitment strategy accordingly.

Pre-hire and Post-hire Indicators

Pre-hire indicators, such as candidate assessments and interview performance, can help predict the quality of hire. Post-hire indicators, like employee engagement and job satisfaction, can provide insights into the new hire’s actual performance and overall fit within the organisation.

Continuous Improvement

Continuously monitor and refine your recruitment processes to ensure they remain aligned with your organisation’s goals and objectives. This will help maintain a high quality of hire over time.


Cost-per-Hire refers to the total cost associated with hiring a new employee, including advertising, recruiting agency fees, and internal hiring costs.

Factors affecting cost-per-hire

Cost-per-hire can vary based on factors such as the size of your organisation, the type of role being filled, and the level of competition in the job market.

Strategies for reducing cost

To reduce cost-per-hire, organisations can streamline their recruitment processes, leverage technology, and invest in employee referrals. This can help minimise expenses while still attracting high-quality candidates.

Direct and Indirect Costs

Direct costs include expenses like job advertisements and recruiting agency fees, while indirect costs encompass internal resources, such as the time spent by HR staff on recruitment activities. It’s crucial to consider both types of costs when calculating cost-per-hire.

Optimising Recruitment Budgets

By tracking cost-per-hire and breaking it down into its components, you can identify areas where you can optimise your recruitment budget. For example, you might find that certain job boards yield better results at a lower cost, allowing you to reallocate your budget to more effective sources.

Source of Hire

Source of Hire is the channel through which a candidate learns about and applies for a job opening. Tracking this metric can help you identify the most effective sources for attracting top talent.

Importance of diverse sources

Using diverse sources such as job boards, social media, and employee referrals can help you reach a wider pool of candidates and increase the chances of finding the perfect fit for your organisation.

Evaluating source effectiveness

By analysing the effectiveness of each source, you can allocate your recruitment budget and resources more strategically, focusing on the channels that yield the best results.

Tracking Passive vs. Active Candidates

It’s important to track the effectiveness of different sources in attracting passive and active candidates. Passive candidates are not actively seeking new job opportunities but may be open to them if presented with the right offer. Active candidates are actively searching for new job opportunities.

Understanding the sources that attract passive candidates can help you target this valuable talent pool more effectively.

Offer Acceptance Rate

Offer Acceptance Rate is the percentage of job offers extended to candidates that are accepted. This metric can provide insight into the competitiveness of your job offers and the overall appeal of your organisation to candidates.

Reasons for a low acceptance rate

A low acceptance rate may indicate issues such as uncompetitive compensation packages, poor employer branding, or a lengthy recruitment process.

Tips for improving the acceptance rate

To improve your offer acceptance rate, ensure that your compensation packages are competitive, invest in employer branding, and streamline your recruitment process to minimise delays.

The Role of Onboarding

A strong onboarding process can contribute to a higher offer acceptance rate. By providing a seamless transition into the company, you can make a positive first impression and increase the likelihood that candidates will accept your job offers.

Candidate Experience

Ensuring a positive candidate experience throughout the entire recruitment process can also impact your offer acceptance rate. Communicate regularly with candidates, provide feedback, and treat them with respect. A positive experience can make your organisation stand out and increase the chances that candidates will accept your job offers.


What is the difference between time-to-fill and time-to-hire?

Time-to-Fill refers to the time it takes to fill an open position from the job posting to the candidate’s acceptance of the offer, while Time-to-Hire is the time from when a candidate is first engaged until they accept the offer.

How can I improve my organisation’s quality of hire?

Improving quality of hire involves refining your recruitment process, ensuring a good cultural fit, offering competitive compensation packages, and providing ongoing training and development opportunities.

What are some ways to reduce cost-per-hire?

To reduce cost-per-hire, streamline your recruitment process, leverage technology, focus on cost-effective sources of hire, and invest in employee referral programs.

Why is it important to track the source of hire?

Tracking the source of hire helps you identify the most effective channels for attracting top talent, allowing you to allocate your recruitment budget and resources more strategically.

How can I improve my organisation’s offer acceptance rate?

To improve your offer acceptance rate, ensure competitive compensation packages, invest in employer branding, and streamline your recruitment process to minimise delays.


Tracking these five essential HR recruitment metrics can significantly improve your hiring process and lead to better decision-making. By focusing on time-to-fill, quality of hire, cost-per-hire, source of hire, and offer acceptance rate, you can optimise your recruitment strategies. By continuously monitoring and improving your recruitment processes, you can ensure that your organisation attracts and retains the best talent possible.

Leveraging the Expertise of a Specialised HR Recruitment Agency

When it comes to Essential HR Recruitment Metrics and optimising the HR recruitment process, one highly effective strategy is partnering with a specialised HR recruitment agency. These agencies possess the expertise and resources to assist organisations in navigating the complexities of the recruitment process and can significantly improve success rates, cost savings, and time savings.

Benefits of Partnering with an HR Recruitment Agency

Partnering with a specialised HR recruitment agency can provide numerous benefits for your organisation. Not only can they acheive the Essential HR Recruitment Metrics, they can also improve the success rate, cost savings, and time savings associated with the recruitment process, but a 100% refund guarantee also ensures that you receive the best possible value for your investment. By leveraging their expertise, you can optimise your HR recruitment efforts and secure top talent for your organisation.

Success rate

A specialised HR recruitment agency has a deep understanding of the industry and is well-versed in identifying top talent. They have access to extensive networks of both active and passive candidates, enabling them to find the best match for your organisation. This results in higher quality hires and improved long-term success and significantly improve your prospects of ensuring you acheive the Essential HR Recruitment Metrics set out in this article.

Cost savings

Partnering with an HR recruitment agency can lead to significant cost savings for your organisation. By utilising their expertise and resources, you can reduce expenses associated with advertising, job boards, and internal hiring processes. Moreover, they can help you identify more cost-effective sources of hire, ultimately reducing your overall cost-per-hire.

Time savings

A specialised HR recruitment agency can streamline the recruitment process and significantly reduce time-to-fill. Their knowledge of the industry and access to a wide pool of candidates enables them to quickly identify suitable candidates and fill open positions more efficiently.

Placement Guarantees

One of the key advantages of working with some specialised HR recruitment agency is the assurance of a free replacement gurantee if the new hire leaves within a pre-agreed period, which can range from the first two months to the first six months. This demonstrates the agency’s confidence in their ability to find the right candidate for your organisation and provides an added layer of security for your investment. By offering this guarantee, the agency takes on the risk associated with hiring, allowing you to focus on other aspects of your business.

Why Choose PEEQ HR Recruitment Agency?

The average fill rate amongst HR Recruitment Agencies is 46%, but at PEEQ our average fill rate sits above 90%, So you are twice as likely to make a hire if you choose PEEQ

This is due to two reasons:

Firstly, we only partner with our clients on an exclusive basis, so we ‘own the responsibility’

Secondly, we don’t employ recruiters. Instead, we work with trusted and proven freelance HR recruiters, to hire for our clients.

We give them the tools and infrastructure to be successful, and the rest is down to their magic and experience. Our Associates are not employed by us and only get paid for making a successful hire.

This makes them incredibly tenacious and committed to finding the best talent, which is why our fill rate sits above 90%, compared to the industry average of 46%.

More reasons to work with PEEQ

Psychometric insight reports

Obtain a unique insight into your candidates’ Cultural Fit, Strengths, Decision Making and Resilience through our accredited assessments.

Post-hire executive coaching

Set your hire up for success with a tailored coaching programme that helps them achieve their full potential personally and professionally.

Up to 6 month placement guarantee

Confidently select your preferred candidate with our ‘surety of hire’ placement guarantee. The ultimate comfort for a big decision.

BeTalent Accredited Approach

We are proud to offer the BeTalent Accredited approach that enables us to deliver scientific candidate assessment, in accordance with the British Psychological Society standards.

This solution is for you if you want:

  • An objective way to determine who is the best fit for your role
  • A comprehensive understanding into your new hire before they start
  • Peace of mind that you’ve made the right hiring decision.

Get in Touch with PEEQ HR Recruitment

We are here to help you. If you have any questions, queries or would like to discuss a potential hire, a job application, or require clarification on anything detailed on our website, then we would love to hear from you.

Please feel free to call, email or complete the form provided and we will assist you.

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