Website Digital Science
Company
Digital Science
Location
Remote
Job Title
People Partner (UK & APAC)
About the Job
We are Digital Science and we are advancing the research ecosystem.
We are a pioneering technology company, and our vision is of a future where a trusted and collaborative research ecosystem drives progress for all. We believe in better, open, collaborative and inclusive research. In creating the next generation of tools and working in partnership with the community we tackle some of the biggest challenges to research. In order to achieve our vision, we need innovative, inspiring and dynamic people to join our team. Want to join us?
Your new role
The People Partner in UK & APAC will serve as a trusted partner within the global People team to create an outstanding people services experience aligned to our global approach for employees and managers in the UK & APAC.
This position will ensure that the company is compliant with local legal requirements, represent Digital Science in the UK & APAC with local authorities and external business partners, and support managers globally who oversee employees in these countries.
Please note – due to business need, this role must be based in the UK.
What you’ll be doing
People Partnering
- Serve as a trusted advisor and coach to managers on employee-related matters in the UK and APAC, addressing queries and providing guidance on the employee lifecycle and employee relations challenges
- Proactively identify areas where line manager support or intervention is required, leveraging data and escalating complex issues to the Employee Relations (ER) Manager, Strategic Partners, or Centers of Excellence (CoEs) as needed
- Respond to employee and manager queries via the HR ticketing system, resolving country-specific HR issues promptly and effectively
- Support and advise managers in UK & APAC on cyclical global people activities such as pay review, objective setting processes etc
- Lead on the operational integration of new businesses in the UK & APAC, ensuring smooth transitions and alignment with Digital Science’s HR processes
Employee Lifecycle Management
- Draft and issue employment contracts and offer emails for new hires, supporting on local HR inductions supporting a great onboarding experience
- Manage the full employee offboarding process (voluntary and involuntary) through the HR system (Bob), ensuring all final payroll paperwork is completed
- Oversee the UK & APAC payroll process, verifying that all calculations, deductions, and payments are accurate and acting as the final approver and subject matter expert for local payroll regulations, such as tax matters for UK overseas Directors
- Approve ad hoc benefits such as cycle to work/tech scheme loans and add actual payments to employee’s profile on Bob
- Issue employment change letters (e.g. promotions, working pattern changes, mortgage, references) and approve probation completions, sending formal letters to employees via Bob
- Provide support and guidance for parental leave and complete maternity risk assessments
- Manage outside interests process and documentation
- Manage UK immigration sponsorships, including skilled worker visa applications, renewals and lifecycle right to work checks through Zinc
- Collaborate with the communications team and ER Manager to keep HR information, such as the company wiki, up to date and easily accessible to employees
- Support CoEs with recommendations on local country benefits and administration
- Approve local ergonomic requests and if applicable workstation assessments
ER case management and relations
- Provide support to employees who require reasonable adjustments, flexible working requests or complex return to work meetings
- Support the ER Manager with in-country ER case management, including performance improvement plans and probation issues
- Support the ER Manager with the implementation of disciplinary, redundancy and grievance measures where needed
Data Management
- Regularly audit HR data for accuracy and completeness, implementing data quality improvements as necessary ensuring the integrity and accuracy of the information
Compliance
- Ensure compliance with local and global regulations, such as Equal Pay Reporting, Affirmative Action Planning, IR35, and data protection legislation
- Within a global framework support the ER Manager to create and maintain the country employee handbooks
- Ensuring compliance with Global ISO requirements
- Working with the legal team and ER Manager to ensure all contracts of employment are up to date, locally compliant and in place for all countries
Development
- Lead, mentor and support development of the Global HR & Payroll Coordinator, providing guidance on best practices and fostering a collaborative team environment
- Continuous Improvement and Innovation
- Regularly identify and implement process improvements, dedicating time to refine work and boost efficiency. Be curious and inquisitive, and committed to exploring new ideas to achieve our goals
- Standardise HR processes to enhance efficiency and scalability including implementing and activating tools, policies, and interventions developed by the CoEs
- Utilise automation and self-service options to improve employee experience and reduce response times
- Continuously improve service delivery based on employee feedback and operational needs
Curiosity and External Focus
- Stay current with industry trends and benchmark our efforts against global best practices. Bring in fresh ideas from external sources, always consider different approaches
Commitment to Excellence
- Make time for personal and professional growth, engage in cross-functional and in-team knowledge and insight sharing, and consistently foster a collaborative and innovative environment
What you’ll bring to the role
- Significant HR Service Delivery experience in a global business
- Knowledge of employment law in the relevant countries
- Used to working in a complex environment and working collaboratively as part of a global People team
- Practical, pragmatic and self-reliant
- Great at building and maintaining relationships across teams and countries
- Effective communicator and used to managing change in a global business
- Adaptable and constantly looking to improve processes and ways of working to enable Digital Science to be a great place to work
- Stakeholder Engagement
- Continuous Improvement
- Collaboration and Teamwork (local and global)
- Industry knowledge
- Our vision and values
- We invest in, nurture and support innovative businesses and technologies that make all parts of the research process more open, efficient and effective.
The talent we secure is fundamental to us achieving our vision and our growth plans. The values we live by are:
- We are brave in the pursuit of better
- We are collaborative and inclusive
- We are always open-minded
- We are from and for the community
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
About Digital Science
- Digital Science is a technology company working to make research more efficient.
- We invest in, nurture and support innovative businesses and technologies that make all parts of the research process more open and effective.
- Our portfolio includes admired brands including Altmetric, Dimensions, Figshare, ReadCube, Symplectic, IFI Claims, Writefull, and Overleaf.
We believe that together, we can help researchers make a difference.SPACE